Connected Conference & Council Rooms

From huddle rooms and small/medium meeting rooms to council chambers and executive boardrooms, your meeting spaces must support effective, inclusive and connected collaboration, in person or remotely.

We combine the industry’s best technologies to deliver seamless AV performance, intuitive control, and professional-grade streaming, tailored to each room’s size and purpose.

We deliver crystal-clear voice capture and echo cancellation using:

• Sennheiser gooseneck microphones – Clean table-mounted voice input
• All-in-one AV bars :
  • Sennheiser TeamConnect Bar Medium / Large
  • Yamaha CS-800 / CS-500
  • Lumens MS-10 / MS-10S
  • Neat Bar / Bar Pro
• Sennheiser TeamConnect Ceiling mics – Dynamic beamforming for hands-free voice pickup
• ClearOne Versa Lite CT – Stylish, high-performance ceiling audio tiles
• Nureva HDL310 / HDL410 – Full-room mic & speaker coverage
• Televic / Audio-Technica – Discussion systems with speaking order, voting, and interpreter support

• Speakers and amplifiers: From Kramer, Xilica, Audac and Tannoy, ensuring powerful and clear sound coverage for rooms of all sizes.
• Digital audio mixers: We rely on trusted professional brands such as Yamaha, Allen & Heath and Midas, offering precise control for complex audio environments and live broadcast applications.
• Xilica DSPs (Made in Canada): These Canadian-designed Digital Signal Processors allow for advanced audio control—including echo cancellation, EQ, microphone management, and custom routing—ideal for smart conferencing environments.
• Integrated DSP solutions – Plug & Play: Devices like the HDL310/HDL410 and ClearOne Versa Lite come with built-in DSPs, providing plug-and-play simplicity. These systems require minimal setup while delivering excellent audio performance.

• Intelligent PTZ cameras – Lumens, Huddly, and ClearOne : Auto-tracking and framing
• Epiphan Pearl & AV.io – Multi-source live streaming and recording to Zoom, Teams, YouTube
• ZoomRoom / TeamRoom – Certified platforms for unified collaboration
• Lenovo ThinkSmart Controllers – Centralized room control (Teams/Zoom) with smart touch interface

In hybrid collaboration environments, MELTING ICECUBE Consultants design flexible visual setups tailored to the specific needs of each meeting or conference space:

• Single or dual screen display: In small and medium rooms, one or two flat-panel screens (LCD or LED) are ideal for displaying both shared content and remote participants. This setup ensures a fluid, intuitive hybrid meeting experience
• Professional projection: In large conference or council rooms, projection remains a highly effective solution, providing maximum visibility for all attendees and allowing seamless integration with the room's architecture.
• Centralized control with Kramer : Kramer Control allows users to manage displays, video sources, volume, and meeting functions from a single intuitive touchscreen panel — reducing complexity and increasing efficiency.
• Room booking with Humly : Humly froom booking panels display real-time room availability, integrate with Microsoft 365, Google Workspace, and Teams, and help streamline shared space management.

These technologies make every space — from huddle rooms to large council chambers — smarter, more efficient, and fully hybrid-ready.

Functional and ergonomic room layout is essential for an optimal technology experience. MELTING ICECUBE deploys high-quality screen supports and AV furniture that enhance collaboration, education, and presentations:

StarTech, Crimson et Chief display mounts :

• We offer fixed, tilt, and mobile screen mounts. Chief Tempo systems stand out with their modular structure, built-in cable management, and tool-less access to AV gear behind the screen — simplifying maintenance and keeping installations clean and professional.

Heckler and other compact AV credenzas:

• These compact units are ideal for concealing and organizing hardware (codecs, extenders, control units), while offering easy front access. They blend into the room decor and provide a professional and reliable integration point.

Smart podiums for classrooms and presentation rooms:

• In educational and presentation spaces, we recommend Heckler and Middle Atlantic podiums, designed to integrate control panels, computers, AV inputs, and gooseneck microphones. Presenters can operate all tools from a single centralized station.

 These tailored furniture solutions address today’s demands for mobility, security, flexibility, and design continuity across meeting and learning environments.

Complete Conference Room Design Guide